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Clair Tappaan Lodge is one of the most unique and affordable outdoor wedding venues in the Truckee-Tahoe area. Our historic lodge provides an elegant, wilderness setting on the Sierra Crest.  With reception space for up to 175 guests, overnight accommodations for up to 80 guests, a professional Chef, and a cheerful staff, Clair Tappaan is the ideal location for your special day. Email reservations@clairtappaanlodge.com or complete the wedding form below for additional information about holding your wedding here.

Holding Your Wedding at Clair Tappaan Lodge

Thanks for your interest in booking your wedding at Clair Tappaan Lodge! This document contains some basic information to help guide you through the process of booking an event with us. Please call us at (530) 426-3632 or email info@clairtappaanlodge.com for updated availability. We prefer to book 2 night weekend events with a maximum of 120 guests for both nights. Dependant upon gathering limitations by the state of California & Nevada County Covid 19 guidelines.

We book weddings up to 18 months ahead of time, and require the following items to secure a date on the calendar:

  • $ 3,000 non refundable deposit

A signed contract

2021 Wedding Rates

Facility Fee for Weekend Booking:  $12,000  + 10% (Transient occupancy tax)

Includes:

  • Exclusive use of Clair Tappaan Lodge from Friday at 2:00 PM – Sunday at 12:00 PM
  • Plates, bowls, cups, mugs, and silverware
  • Access to activities, including our self-guided nature trail, hot tub, and more
  • Trash pick-up and disposal, recycling, and maintenance of grounds for your event

Food & Beverage Rates: $5,000 minimun + 7.50 (Sales tax)

•             4 meals, beginning with dinner on the night of arrival and ending with brunch on the day of  
              departure
•             A service charge of 20% and applicable taxes will be added to all sales
•             Reception and/or rehearsal dinner (Meals are priced per head and are picked from our menu or approved by our Chef, and include a tasting session)

Accommodations

Clair Tappaan Lodge offers rustic, bunk-style accommodations with twin-sized beds and communal bathrooms. Room types include large dormitories, private family rooms that sleep between 5-10 people, and private 2-person rooms. Each bed comes with a fitted sheet and pillow. Guests are asked to bring their own bedding and towel. A limited selection of sleeping bags and towels are available for rent at the front office for $20.

Food Service

All food and food service is provided on-site by our professional chef and kitchen staff. Special event meals such as reception dinners are custom-composed with your vision and budget in mind. We would be glad to offer seasonally-prepared sample menus.

Tastings

Our chef would be happy to schedule a menu tasting for the wedding party. Tastings are scheduled once a contract and deposit are on file. Any guests attending the tasting( beyond the wedding couple and their parents) will be charged a tasting fee of $6 per person.

Booking Process

Clair Tappaan Lodge’s booking process follows a specific timeline. Once you have received this email, look over your options to estimate your costs, and contact us for current availability. If the Lodge is available for your desired date, write us back with the following information:

  • Name of Party (for the contract; generally the financially responsible party)
  • Number of total overnight guests
  • Arrival Date
  • Phone Number
  • Email Address
  • Billing Address

Once we’ve received your information, we’ll be in touch within a week. If you’d like to schedule a tour of the facility and a meeting with our Wedding Coordinator, tours are available by appointment only, during regular business hours, 7 days a week. A scheduled appointment is required to visit the grounds and tour the property. Email manager@clairtappaanlodge.com for an appointment. Please see the FAQs below for more detailed information about site visits beyond your initial tour.

If you decide to book with us, we will issue a contract. Review it and if the terms are agreeable, sign it and return it to us via mail (PO Box 36, Soda Springs, CA 95728) along with the deposit check and proof of event insurance and we will lock in your date. Note: Deposits are non-refundable.

Cancellations

Once a signed contract is on file with insurance and deposit, Clair Tappaan Lodge will maintain availability for your event in good faith. Should you need to cancel or change your date, contact us to let us know. Your group will be financially liable for the cost of the minimum booking if we cannot re-book your reserved date.

Frequently Asked Questions

What is included in the facility fee?

  • Exclusive use of Clair Tappaan Lodge from Friday at 2:00 PM – Sunday at 12:00 PM
  • Plates, bowls, cups, mugs, and silverware
  • Access to activities, including self-guided nature trail, hot tub, and more
  • Trash pick-up and disposal, recycling, and maintenance of grounds for your event

Can we bring our family to tour the site?

  • Of course! Your booking process consists of an initial site visit/guided tour and one follow-up site visit with staff to discuss food and details.
  • These visits will run approximately 60 – 90 minutes.
  • You are welcome to bring family members or friends on any of your visits. As a courtesy, please let us know how many people we can be expecting.

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What does your availability look like?

  • At this time, we are unable to provide availability information on our website. Please call our front office at (530) 426-3632 or email info@clairtappaanlodge.com for availability questions.

What is the alcoholic beverage policy?

  • Clair Tappaan Lodge does possess a beer and wine license and will work with you to provice your preferred choice.

Can we bring our own food or caterer?

  • Yes, but they may utilize our kitchen, and the F&B minimum charges still apply.
  • You may bring pre-packaged snacks for your group.
    Limited refrigeration is available when arranged in advance.

How do meals work?

  • We offer plated meals in our dining room or outdoors. You select the times and menus.
    Dietary restrictions and allergen-free food service can often be provided by the kitchen. Communicate your needs to our Wedding Coordinator via email.

Is Coffee/Tea available 24 hours a day?

  • Coffee and tea are provided during meal times
  • Any needs beyond that will be considered on a case by case basis at additional cost.

Do you have water or cold beverages available throughout the day?

  • A water bottle fill station is near the library and available 24 hours a day and all of the sinks in the Lodge pull from the same water source and are quite drinkable. Please encourage your group to bring water bottles for use during non-meal times.

Can we set up and decorate?

  • Yes, your party is responsible for all decorating.
  • Candles are allowed, but must be enclosed.
  • Decorations must be approved in advance by Clair Tappaan Lodge.
  • No nails, staples, painting, or gluing is allowed for decorative purposes. The Lodge does not provide materials for decoration.